Department

Purchasing

Reports To

Purchasing Manager

Job Description

The Purchasing Officer is responsible for sourcing, negotiating, and procuring food and beverage products and supplies for the company. This role requires a thorough understanding of F&B operations, supplier management, and cost control to ensure that the highest quality products are obtained at the best prices. 

Key Responsibilities

• Sourcing and Procurement :
  • Identify and evaluate suppliers for food, beverage, and other related products. 
  • Negotiate prices, terms, and conditions of purchase with suppliers. 
  • Prepare and process purchase orders and requisitions for supplies and equipment. 
• Inventory Management: 
  • Monitor inventory levels to ensure optimal stock levels and minimize waste. 
  • Coordinate with the kitchen and other departments to understand their needs and maintain appropriate stock levels. 
  • Track and report on inventory usage, costs, and trends. 
• Quality Control: 
  • Ensure that all purchased products meet the company’s quality standards and specifications. 
  • Conduct regular supplier evaluations and audits to ensure compliance with quality and safety standards. 
  • Address any issues with suppliers regarding product quality or delivery. 
• Vendor Relations:  
  • Build and maintain strong relationships with suppliers and vendors. 
  • Resolve any conflicts or issues that arise with suppliers in a timely manner. 
  • Stay informed about market trends and new products to maintain a competitive edge. 
• Cost Management: 
  • Analyze market trends to identify opportunities for cost savings and negotiate better deals. 
  • Monitor and control the purchasing budget, ensuring cost-effective procurement. 
  • Review and approve supplier invoices and ensure timely payment. 
• Compliance: 
  • Ensure compliance with all relevant regulations and standards, including food safety and hygiene. 
  • Maintain accurate records of purchases, pricing, and supplier agreements. 

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field. 
• Proven experience in purchasing within the food and beverage industry. 
• Strong knowledge of F&B products, suppliers, and market trends. 
• Excellent negotiation and communication skills. 
• Proficiency in purchasing and inventory management software. 
• Strong organizational and multitasking abilities. 
• Attention to detail and accuracy in record-keeping. 
• Ability to work well under pressure and meet deadlines.