Job Description

The HR Assistant In-Charge is responsible for managing the entire recruitment and onboarding process, ensuring the right talent is hired and smoothly integrated into the organization. This role involves sourcing, interviewing, coordinating offer letters, and conducting new hire orientations while ensuring compliance with labor laws and company policies. The position plays a key role in enhancing the employee experience and supporting the company’s staffing goals.

Key Responsibilities

• Source candidates through various channels (job portals, social media, employee referrals, recruitment agencies).
• Communicate with candidates to provide updates on their application status and coordinate interview logistics.
• Conduct reference checks and assist with background screening processes.
• Prepare offer letters and new hire paperwork.
• Assist with the onboarding process for new employees, including preparing orientation materials and ensuring all necessary paperwork is completed.
• Set up and maintain employee records in the HRIS system.
• Maintain accurate and up-to-date employee records, both digital and physical.
• Organize and conduct onboarding sessions for new employees, including company policies, procedures, and culture.
• Assist with the preparation of reports related to HR metrics, such as employee turnover, absenteeism, and headcount.
• Assist employees with benefits enrollment, including health insurance, retirement plans, and other employee benefits.
• Respond to employee inquiries regarding benefits, leave policies, and other HR-related matters.
• Provide administrative support in handling employee relations issues, including preparing documentation and scheduling meetings.
• Support the HR team in maintaining a positive work environment and addressing employee concerns.
• Assist with the preparation of HR communications, including announcements, newsletters, and policy updates.

Experience

• Proven experience in Human Resources, preferably in charge of recruitment and onboarding.

Key Competencies

• Familiarity with HRIS (Human Resource Information Systems), MS Office (Excel, Word), and basic payroll software.
• Ability to screen, interview, and assess candidates efficiently.
• Familiarity with onboarding processes, documentation, and induction programs.
• Team-oriented with excellent organizational skills.